Over 1.6 billion people use WhatsApp for different purposes. While some use the platform to keep up with their friends, colleagues, and families, some use the WhatsApp for business to interact with customers and clients across borders. At times, it's necessary to save the WhatsApp Chat or Conversation in a PDF format for an official record.
While you may be taking regular backups of your chats, it is quite tricky to get a complete record of an individual or group conversation.
Fun Fact:Scroll down and make sure 'WhatsApp' is ON. Step 2: Now you're all set up to backup WhatsApp chats to iCloud: Open WhatsApp. Tap 'Chats' 'Chat Backup'. Turn on 'Include Videos' if you want to include those in the transfer. Tap 'Back Up Now'. So, your WhatsApp chats are safely backed up in your iCloud. How to stop saving WhatsApp media to your phone's gallery - When you download a media file, it'll automatically be saved to your phone's gallery. The Media visibility option is turned on by default. This feature only affects new media that's downloaded once the feature has been turned on or off and doesn’t apply to old media. To stop media from all your individual chats and groups from being. Although this tutorial was made using Mac OS X, exactly the same software is available for windows. So just follow the steps and it should also work for wind.
With over 400 million monthly active users, India is WhatsApp's biggest market.For that reason, it might be crucial to export your WhatsApp chat as PDF for official record or proof purposes.
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Read MoreWhy You May Need to Export your WhatsApp Chat
1. For Legal Purposes
In any legal situation, you might want to present WhatsApp Chats as an evidence or proof of claim. Instead of taking screenshots that result in multiple images, a printable PDF file is more presentable. Additionally, when you export WhatsApp chats as PDF, it comes with detailed information like the timestamp of the chat messages.
You can even choose to include media files (images, GIFs, etc.) in the PDF export. We'll talk more on that later.
2. For Business Purposes
You could also export your WhatsApp conversations with a customer, supplier, retailer, wholesaler, or manufacturer just for business documentation purposes.
That would come in really handy if you majority of your business conversation and transactions happen on WhatsApp.
3. For Research Purposes
If you're carrying out a survey or research and you're interviewing your sample population on WhatsApp, you could easily export their responses as PDF. You can use exported chats in your research report and documentation.
4. As an Offline Backup Solution
It's common practice to backup WhatsApp chats on online cloud storage platforms like Google Drive and the likes. But having your WhatsApp chats saved offline as a backup on your computer or a personal storage drive is also not a bad idea.
Exporting WhatsApp Chats as PDF
Usually, people take screenshots of WhatsApp conversations but that's not a very efficient way to export your chat with another person on WhatsApp.
Here's how to go about exporting your chat with people on WhatsApp as a PDF file.
Step 1: Launch your WhatsApp and open the conversation you want to export.
Step 2: Tap the three-dotted menu icon at the top-right corner of the chat window.
Step 3: Select More.
Step 4: Tap Export chat.
Step 5: On the pop-up card at the bottom of the screen, select Gmail or any whatever email client you use on your smartphone.
Your chat will be attached to the email as a text (.txt) file.
Step 6: Enter your email address in the recipient section and hit the Send icon.
Step 7: Refresh your mail box and open the mail containing the exported WhatsApp chat.
Quick Tip:![Download all whatsapp media to mac os Download all whatsapp media to mac os](/uploads/1/2/6/4/126447576/841055862.jpg)
Step 8: Tap the arrow icon on the attachment to download it to your device.
Step 9: Next to do is to open the attachment with the WPS Office app.
Note: You can use any other PDF maker app to convert the TXT file to PDF on your phone or computer. If you don't have WPS Office installed on your smartphone, here's a link to install it from your respective app stores.
Install WPS Office for Android (Google Play Store)Install WPS Office for iOS (App Store)Step 10: When the text file containing the exported chat is open in the WPS Office app, tap the Tools icon at the bottom of the app.
Step 11: Next, tap the Export as PDF option.
Step 12: Preview the document and tap the 'Export as PDF' button.
Step 13: Tap the Path section to select a location on your device where you want to save the exported chat. You can also give the exported PDF file a new name.
Step 14: And finally, tap the 'Export as PDF' button to save the exported WhatsApp chat as a PDF file on your smartphone.
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Read MoreWhat You Should Know Before Converting a Chat to PDF
If a chat contains both text and media files like pictures and videos, you'll have the option of exporting either the text (read: words) only or both the text and media files (images, videos, and GIFs) of the chat.
Only exported text file can be converted to PDF using WPS Office or other similar app. Also, it is recommended that you export chat without including media files.
Chats from any WhatsApp Groups can also be exported following the same steps mentioned above. You can export all types of chats, even if the other person's contact is not saved on your phone.
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Click here to see our whatsapp articles pagePDF Saves the Day
If you'd be exporting conversations from individual and group chats on WhatsApp for any purpose whatsoever, PDF is the best format to save the chat(s) as. That is because PDF files are easily transferable and are compatible with multiple platforms and software. In the same vein, WPS Office is one of the most popular office suites that helps converts exported WhatsApp chat as PDF.
Next up: Ever wondered what happens next when you block someone on WhatsApp? Well, you don't have to wonder anymore. Find out in the article linked below.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read NextWhat Happens When You Block Someone on WhatsAppAlso See#whatsapp #messaging
Did You Know
The founders of WhatsApp, Jan Koum and Brian Acton, were both rejected by Facebook and Twitter in interviews.
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WhatsApp has proved over the months and years that it has been running that it is actually a rather useful little app. Many people did not believe that it would ever take off when it was first announced – they thought that text messaging was such a brilliant concept that nothing could ever usurp it. And although texting is wonderfully useful when you are trying to contact a person, it is actually only really useful when you are trying to contact one person. Getting the same message to a large group of people can take an awful long time when you are texting, and then trying to have a conversation as a group just becomes impossible. No one can see what messages are sent back to you, and it is impossible for you to tell whether or not other people are discussing everything between them!
That is the reason why WhatsApp is so great; because you can have a conversation, a real conversation, seeing what each and every person is saying. And that is all very well and good when you have your iPhone with you. But what happens if you lose it – what happens if it crashes? What happens if you need to keep a record of that conversation, and or send a copy of that conversation to someone else? It may seem completely impossible, but thankfully due to modern technology and a whole host of other people who have been in exactly the same position, there is now a computer program that makes it possible for you to backup and transfer your iPhone WhatsApp messages to your computer. It does not even matter whether your computer is a PC or a Mac!
All you need to do is to download the special software which is called iPhone WhatsApp Transfer and follow these simple instructions. They may look long, but actually they are remarkably easy, and before you know it you will have all of your iPhone WhatsApp conversations safely stored on your computer:
First things first - Before following any instructions listed below, prepare your iPhone for the transfer by performing these 2 steps. Please do not skip these steps.
Step 1: Please turn off the 'iCloud backup' feature temporarily on your iPhone. You can turn off the iCloud backup by going to Settings > Your Apple Profile (at the top of the Settings menu) > iCloud Backup. You won't lose any exiting data on your iPhone.
Step 2: You also need to encrypt the iTunes backup on your computer. In order to encrypt the iTunes backup, connect your iPhone to your computer via USB cable and launch the iTunes. Then click on your phone icon to go to 'Summary' tab. In the 'Backups' section, check the box next to 'Encrypt iPhone Backup' and enter the password to encrypt the backup. Use the password that you don't forget easily because you will need it later.
Part 1. Create a backup of your iPhone WhatsApp conversations on your computer
Step 1: Launch the program and connect your iPhone via USB cable
Install the program on your computer, and then open it up. The next step involves you linked up your iPhone to your computer – be it Mac or PC. You will just need a standard USB cable to do this, and when it has fully connected it should automatically show up in the program's user interface.
Note: iTunes 11 or above is required for this process, so if you have not already downloaded it onto your computer, then you should do so now. You should also make sure that your iPhone is unlocked and will stay unlocked for the whole time you follow these steps.
Step 2: Backup all or selected WhatsApp messages from iPhone to computer
You will need to click on the iPhone in the list of Devices that is within the iPhone WhatsApp Transfer program – this is always simpler if you only have one iPhone connected to your computer. Now look at the top toolbar within the program. There will be an option called ‘Backup Messages’. If you cannot see it, then go to File, and it will be there. If you just want to back up the WhatsApp messages from a single contact, then choose that person’s name within the Device setting, and click ‘Backup Messages’.
Step 3. Select a database to create a backup of your WhatsApp messages on your computer
You will then be asked to choose a database where the saved messages will live. If you do not have a database already created, then all you need to do is put in a new name. Then click ‘Confirm’.
Tip: You can restore WhatsApp messages from this backup to your iPhone anytime you want. To do this, connect your iPhone to your computer, select the backup file in the 'Local Datbases' section and click 'Transfer Messages from Database to iPhone' button.
Part 2. How to Transfer Media Files from an iPhone to a Computer
Step 1: Start the program and connect your iPhone to your PC/Mac
After installing the program on your PC or Mac, launch it and connect your iPhone to your computer via USB cable. You will be able to see your iPhone WhatsApp chats on the software main interface within a few seconds.
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Note: This program doesn't work without the iTunes. So make sure iTunes 12 or later installed on your computer.
Step 2: Extract WhatsApp media files from your iPhone on your computer
Select your iPhone listed in the available devices list and click 'Extract Attachments' button if you want extract all the media attachments from your iPhone. If you want to extract WhatsApp media files like videos, photos, audio notes etc. received from a particular contact, select that contact displayed on the program and then click 'Extract Attachments' button.
Tip: You can also right click on your iPhone or a contact and then select 'Extract Messages Attachments' option to extract WhatsApp media files.
Part 3. Export or transfer WhatsApp messages from iPhone to Computer as Text, PDF, HTML or Word file
Step 1: Export complete WhatsApp chat history from iPhone to computer
On the other hand, if you want to export your iPhone WhatsApp messages to a Text, PDF, HTML or Word file instead of a database that is just as simple. All you need to do is choose the 'Export Messages to File' button. Once again, if you cannot see it on the top toolbar, then just simply click on 'File' and it should be there.
Step 2: Export iPhone WhatsApp messages from a particular contact to computer
If there is just one person’s messages that you would like to transfer to a file, then choose that contact under the Device name, and then continue as normal – clicking on ‘Export Messages to File’.
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Step 3: Choose the file type and destination folder
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Finally, choose the file type, select the location where you'd like to export these messages and click the the 'Save' button.